Assistant to GM Buying & Design
Job no: 507903
Work type: FTP - Full-time Permanent
Location: Richmond, VIC - Head Office
Category: Buying, Administration
FOREVER US
Forever New is Australia's fastest-growing fashion clothing and accessories brand. With more than 300 stores and a vast online presence across the globe, we’ve built a passionate community of fashion-lovers, designers, innovators and creatives who have taken us from Melbourne to the world.
We’re a team that thrives on creativity, collaboration and doing whatever it takes to put a smile on her face. We design for the modern woman on the move – and just like her, we’re always evolving.
THE PERKS WE OFFER YOU
As a valued member of the Forever New family, you'll enjoy a wide range of rewards and benefits, and be part of a team that genuinely values your contribution:
- A generous 40% employee discount (plus regular discounts for family and friends)
- Daily subsidised coffee and lunch from our in-house café
- Loyalty and birthday leave to celebrate the moments that matter
- Recruitment referral incentives to help us find great people
- Wellbeing and sustainability programs to support you and the planet
- Ongoing learning and development opportunities
- Service awards and recognition initiatives
- Subsidised car parking for a smooth commute
- A vibrant head office in Richmond – Melbourne’s creative hub
- The chance to be part of a truly global brand, spanning 5 continents
YOUR DREAM OPPORTUNITY
Forever New is seeking a highly organised and proactive Assistant to GM Buying & Design to provide comprehensive administrative, coordination, and operational support across the Buying, Design and Marketing functions.
This role is integral to ensuring the smooth day‑to‑day running of the Buying & Design team, supporting critical path management, campaign execution, and cross‑functional coordination in a fast‑paced fashion environment.
Buying Support
- Support and track the Buying Critical Path, ensuring key deadlines and milestones are met
- Assist with colour palette and flow set‑up
- Coordinate WFX coding and theme set‑up
- Attend and support Print meetings, capturing actions and follow‑ups
- Assist with sample sale management, including coordination and administration
- Support colour name set‑up and internal documentation
- Coordinate preparation and administration for Southern Hemisphere (SH) Range Reviews
Marketing & Campaign Support
- Coordinate campaign and content styling packs, ensuring accuracy and timely delivery
- Manage campaign and content styling sign‑offs, tracking approvals
- Coordinate window selects and placements, including approval of colour grading for window imagery
- Manage Southern Hemisphere (SH) and Northern Hemisphere (NH) PR orders and style management
- Support Marketing Product Meetings, including preparation of packs and follow‑up actions
- Prepare and distribute Marketing and VM packs
- Coordinate retail image selects for use across marketing and content channels
- Manage eCommerce and campaign/content sample sending dates
- Prepare and distribute eCommerce handover information
- Coordinate Bloomingdale’s shoot dates and supporting materials
Administration & General Support
- Provide diary and meeting management support for the GM Buying & Design
- Process leave approvals in ESS and manage major leave periods (e.g. Christmas, European summer)
- Manage expense approvals for direct reports and process expenses
- Coordinate Reception and Mail cover rosters
- Maintain accurate documentation, shared folders and internal records to support team efficiency
THE SKILLS AND EXPERIENCE YOU OFFER US
- 2–3 years’ experience in retail planning, allocations, merchandise operations or similar
- Previous experience in an assistant, administration or coordinator role
- Experience within fashion, retail or creative environments highly regarded
- Strong organisational skills with excellent attention to detail
- Ability to manage competing priorities and work to tight deadlines
- Confident communicator with strong written and verbal skills
- Comfortable working across multiple teams and stakeholders
- High level of discretion and professionalism
- Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)
OUR VALUES
Whether we’re building our next range, partnering with stores or trading a season, these five values guide everything we do:
- Think Customer
- Respect for All
- Keep it Simple
- Take Responsibility
- Act with Pace
Join Forever New and shape your future in fashion with a team that values your growth, supports your development and celebrates your wins. Apply now to make this your moment.
LOCATION: Richmond, Melbourne, Victoria
Advertised: AUS Eastern Standard Time
Applications close:
Apply Refer a friend
< Back to search results
